Modern slavery policy

What is the purpose of this policy?

We will limit the risks of modern slavery practices in our business and supply chain.

Who does this policy apply to?

This policy applies to you if you are involved in our business, including an employee, director, officer, labour hire staff, contractor or other representative of our business or any business in our supply chain.

While this policy is not part of any contract you may have with us, you are expected to comply.

If you do not comply with this policy, we may end our business relationship with you, and if you are an employee, you may be disciplined or dismissed.

What is modern slavery?

Modern slavery is depriving a person of freedom for commercial gain and in violation of fundamental human rights.

It describes situations where offenders use coercion, threats or deception to exploit victims and undermine their freedom.

Modern slavery involves serious exploitation, not sub-standard working conditions or the underpayment of workers, although this may be unlawful for other reasons.

Modern slavery can take many forms, including:

• Slavery – owning a person, trading in slaves or financing slave trading (ie, human trafficking)
• Forced labour – forcing a person to work by coercion or threats (and servitude is when that person’s freedom is significantly restricted)
• Forced marriage – a marriage without free and full consent, eg, due to lack of understanding or duress/coercion
• Debt bondage – a person works to pay off a large debt for an unlimited time or where the value of the work is not applied to the debt
• Deceptive recruiting – a recruiter charges a fee for the job offer, confiscates identity documents, and deceives a person about personal freedom or their ability to leave the job.
• Child labour – not always unlawful but not tolerated by us when it involves exploiting children, depriving them of education and making them work in unsafe working environments.

Modern slavery can be complex and multi-faceted and can be difficult to spot.

What are the indicators of modern slavery practices?

Modern slavery indicators may include where a person:

• Is not in possession of their own passport, ID or travel documents;
• Is acting as though they are being instructed or coached by someone else;
• Allows others to speak for them when spoken to directly;
• Is dropped off and collected from work;
  is withdrawn or appears frightened or has physical indicators of slavery, such as injuries; unable to contact friends or family freely;
• Has limited social interaction or contact with people outside their immediate environment;
• The story contains obvious errors;
• Acts with hostility or has difficulty concentrating due to trauma;
• Has few possessions;
• Has little or no control over their finances or no access to a bank account, or they are being significantly overcharged for their accommodation;
• Is living in a very poorly maintained and overcrowded place.

These indicators are not exhaustive and do not necessarily mean there are modern slavery practices. Sometimes, there may be other reasons or circumstances that indicate that something is not right.

Why do we want to limit the risks of modern slavery practices?

Limiting modern slavery practices makes good business sense, protecting our workers and our reputation.

It also supports us in assessing and addressing modern slavery risks as required by modern slavery legislation.

What are our responsibilities?

We will endeavour to:

• Prepare a modern slavery statement as required by Australian law;
• Identify and address modern slavery risks in our business and supply chain;
• Take steps to raise your awareness of modern slavery risks, including having this policy.

What are your responsibilities?

You must take all reasonable steps to ensure our business and supply chain are free of modern slavery practices.

However senior you are, regardless of your business relationship with us, you must pay close attention to the high-risk areas identified in our Modern Slavery Statement, particularly supply chain and outsourcing in jurisdictions without adequate safeguards.

Some areas of the business are likely to have more exposure than others, including procurement and sourcing, human resources, finance, risk, sustainability, projects, legal and leadership.

Examples of specific responsibilities include:

• Participating in all training, including in this policy;
• Leading by example by making appropriate checks on all employees, recruitment agencies, suppliers, etc, to ensure we know who is working for us;
• Remaining alert to indicators of slavery (see above);
• Using only approved contracts which include modern slavery clauses;
• Obeying our instructions regarding modern slavery.

Turning a blind eye is unacceptable, and if you reasonably suspect there may be modern slavery, report it under this policy.

How do I report slavery concerns?

If you have a reasonably held suspicion of modern slavery practices, discuss your concerns with Management (hello@rubixstudios.com.au). They will decide on a course of action and provide any further advice.

If there is immediate danger, call the police — don’t tackle a situation on your own, as dangerous criminals can be behind modern slavery and human trafficking.

Not all victims may want to be helped, and sometimes, reporting a suspected trafficking case puts the potential victim at risk, so it is important that unless there is immediate danger, you discuss your concerns first with Management before taking any further action.

Keep your eyes and ears open—your awareness and actions may stop someone from being exploited or abused.

Who is responsible for this policy?

Our board of directors are responsible for this policy and will review reports of material slavery concerns.

This policy is effective from 3rd April 2024.
Last updated 14th March 2025.